Full EMI share options eligibility details for UK-based SMEs

Before creating an EMI options scheme, you need to first be certain that your company and employees meet the scheme criteria established by HMRC. As long as they meet the criteria, you will be eligible for an EMI share scheme.

Here are the full requirements you should be aware of if you are seeking eligibility for an EMI option scheme.

General requirements for EMI

There are a few general requirements an EMI option scheme must meet:

  • The purpose of the scheme must be to retain or recruit employees and not to avoid tax.
  • You may only grant an employee a max value of £250,000 in options, based on the unrestricted market value (or UMV).
  • The most that a company can grant is £3m in unexercised options at any one time, based on UMV. If any options are granted over these limits, then they will not be qualifying.

Additional details on these requirements can be found on GOV.UK.

Company requirements for EMI

You must also assess whether your company itself meets the criteria to qualify for EMI. The key criteria are as follows:

  • Your company must be independent. More than 50% of the ordinary share capital must not be owned or controlled by another company, nor should there be any arrangements already in place for that to happen.
  • If your company has any subsidiary companies, they must also qualify for EMI. If they are a property managing subsidiary, they must be at least 90% owned and controlled by your company.
  • Your gross assets must not exceed £30m at time of EMI options being granted. If part of a group, all assets of the group must be included.
  • You must have fewer than 250 full-time employees.
  • Your business must have a permanent establishment in the UK.

Additionally, your business must not have a substantial part of its trading activities, or provide services or facilities for other businesses, in specific disqualifying industries. These industries are:

  • Land, commodities, futures, shares, securities, or other financial instruments.
  • Goods, other than ordinary trade of wholesale or retail distribution.
  • Financial activities, including leasing, banking, insurance, money-lending, debt-factoring, and hire-purchase financing.
  • Receiving royalties or other licence fees.
  • Providing legal or accountancy services.
  • Property development.
  • Farming or market gardening.
  • Forestry activities, including holding, managing or occupying woodlands, and timber production.
  • Shipbuilding.
  • Coal and steel production.
  • Operating or managing hotels, rental properties, or comparable establishments.
  • Operating or managing nursing homes or residential care homes.

Further details on qualifying businesses can be found on the GOV.UK website.

If in doubt as to whether your company does meet these criteria, advice can be sought from the Small Company Enterprise Centre (SCEC). Contact them at:

SCEC Local Compliance
Small Company Enterprise Centre Admin Team
SO777, Newcastle
NE98 1ZZ

Or by telephone: 0300 123 1083.

If you feel you may not qualify, a recommended first step is to give them a call to seek their opinion on your eligibility. They may then ask you to follow up formally by mail at the address above.

You will need the following information to make a formal request to the SCEC:

  • Your registered office address, Company Registration Number, and Corporation Tax 10 digit reference number.
  • A copy of the latest available accounts for your company and each of its subsidiaries (if applicable) with a permanent establishment in the UK.
  • An up-to-date copy of the Memorandum and Articles of Association of the company and details of any proposed changes.
  • Details of all trading or other activities carried on, or to be carried on, by the company and its subsidiaries (if applicable).

Employee requirements for EMI

Finally, you need to make sure your employees themselves qualify for your EMI options scheme. The key criteria to be aware of are as follows:

  • Eligible individuals must be employees (or directors) who work at least 25 hours each week, or devote 75% of their total weekly working time to the company.
  • Employees, either individually or together with an associate, must not have a beneficial or controlling interest (directly or indirectly) of more than 30% in the company, or have the rights to acquire such interest.
  • Employees must hold their equity, either as unexercised options or once exercised into shares, for at least 24 months in total before their shares are sold.

For more information on employee requirements, you can seek additional advice from the GOV.UK website.

Once you are certain that your business and its employees qualify for an EMI options scheme, your next step is to proceed with the scheme setup process.

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